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WhatsApp Task Management That Feels Natural

WhatsEngine transforms your WhatsApp into a powerful task management system while keeping conversation natural. You can talk to the bot like you would talk to a helpful assistant - just make sure to mention when you want things done. The secret: Be conversational, but include a time reference (morning, evening, 3pm, Friday 1530, etc.).

Personal Tasks

Create tasks for yourself using natural conversation

Team Assignments

Assign tasks to team members naturally

Tag Assignments

Assign tasks to groups using #teamname format

List & Complete

Check your tasks and complete them with simple commands

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Natural Conversation Examples

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💬 How You Actually Talk

You: "Remind me to call mom tomorrow evening"
WhatsEngine: ✅ I'll remind you to call mom tomorrow at 6:00 PM [Task #1]

You: "I need to go to the dentist Friday afternoon"
WhatsEngine: ✅ Dentist appointment scheduled for Friday at 2:00 PM [Task #2]

You: "Don't let me forget the meeting Monday at 3pm"
WhatsEngine: ✅ Meeting reminder set for Monday at 3:00 PM [Task #3]

You: "Call the plumber tomorrow"
WhatsEngine: ✅ I'll remind you to call the plumber tomorrow at 2:00 PM [Task #4]

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Smart Time Understanding

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🧠 WhatsEngine Gets Your Natural Language

Key Principle: Include a time reference (can be natural like “morning” or specific like “1530”), and WhatsEngine handles the rest.
WhatsEngine understands these naturally:
  • “tomorrow morning” → Tomorrow at 9:00 AM
  • “Friday afternoon” → Friday at 2:00 PM
  • “tonight” → Today at 8:00 PM
  • “this weekend” → Saturday at 2:00 PM
  • “next week” → Next Monday at 2:00 PM
  • “noon” → 12:00 PM
  • “evening” → 6:00 PM
Say dates however feels natural:
  • “Friday 1530” → Next Friday at 3:30 PM
  • “Monday morning” → Next Monday at 9:00 AM
  • “Wednesday 2pm” → This Wednesday at 2:00 PM
  • “appointment with dentist on Friday 1530” → Friday at 3:30 PM
  • “team meeting Monday morning” → Monday at 9:00 AM
When you don’t specify a time:
  • “Call mom tomorrow” → Tomorrow at 2:00 PM (default afternoon)
  • “Meeting Friday” → Friday at 2:00 PM (default afternoon)
  • “Follow up next week” → Next Monday at 2:00 PM
Better with time reference:
  • “Call mom tomorrow evening” → Tomorrow at 6:00 PM ✅
  • “Meeting Friday morning” → Friday at 9:00 AM ✅

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The Four Types of Conversations

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1. 🧑 Personal Task Creation

Just talk naturally with a time reference:

Casual Style

"Remind me to call dentist tomorrow morning"
"I need to pick up groceries this evening"
"Don't forget the gym Monday morning"
"Call mom tonight"
"Pay bills this weekend"

Specific Style

"Dentist appointment Friday 1530"
"Gym workout Monday 0700"
"Client call tomorrow 1400"
"Team meeting Wednesday 0930"
"Presentation prep Thursday 1600"

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2. 👥 Team Member Assignments

Mention their slug (name) + when + what to do: 
Natural assignments:
"Hamza should review the budget tomorrow morning"
"Sarah needs to call the client Friday afternoon"  
"Can mike prepare the report Monday 1400?"
"John should handle the presentation next week"

Mixed styles work too:
"hamza tomorrow-1400 review budget"
"sarah Friday afternoon call client"
"mike Monday 1400 prepare report"

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3. 🏷️ Tag-Based Group Assignments

Use #tagname for team groups: 
Natural group assignments:
"Marketing team should review campaign materials tomorrow"
"#developers need to test the new feature Friday morning"
"Sales team should follow up with leads next week"

Mixed with specific times:
"#marketing tomorrow-1500 review campaign"
"#developers Friday 0930 test new feature"  
"#sales Monday 1000 follow up leads"

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4. 📋 Task Management & Lists

Ask naturally or use direct commands: 
"What do I have today?"
"What's on my schedule tomorrow?"
"Show me this week's tasks"
"What's coming up?"
"What does Hamza have today?"
"Show me marketing team tasks"

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Real Daily Conversations

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🌅 Morning Planning (8:00 AM)

You: "Good morning! What do I have today?"
Bot: 📋 Good morning! Today's tasks:
• 10:00 AM - Team standup [#12]
• 2:00 PM - Client presentation [#13]
• 4:00 PM - Budget review [#14]

You: "I should call the insurance company before the client meeting"
Bot: ✅ Insurance call scheduled for today at 1:30 PM [Task #15]

You: "Also remind me to send the proposal tonight"
Bot: ✅ I'll remind you to send the proposal tonight at 8:00 PM [Task #16]

You: "Hamza needs to review the contract before Friday"
Bot: ✅ Task assigned to Hamza: Review contract - Friday at 9:00 AM [Task #17]

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🌆 Evening Check-in (6:00 PM)

You: "How did I do today?"
Bot: 📊 Today's progress:
✅ Team standup (completed)
✅ Client presentation (completed)  
⏳ Budget review (in progress)
🔔 Insurance call (completed)
📋 Send proposal (due at 8:00 PM)

You: "The budget review is taking longer, move it to tomorrow morning"
Bot: ✅ Rescheduled: Budget review - tomorrow at 9:00 AM [Task #14]

You: "What does Hamza have this week?"
Bot: 📋 Hamza's tasks:
• Friday 9:00 AM - Review contract [#17]
• Wednesday 2:00 PM - Team planning [#18]

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Flexible Command Styles

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🎨 Multiple Ways That Work

All these create the same task:
"Remind me to call mom tomorrow evening"
"I need to call mom tomorrow evening"  
"Don't forget to call mom tomorrow evening"
"Call mom tomorrow evening"
"call mom tomorrow-1800"
"tomorrow-1800 call mom"
All these assign to Hamza:
"Hamza should review the proposal tomorrow"
"hamza tomorrow-1400 review proposal"  
"Can hamza review the proposal tomorrow afternoon?"
"hamza tomorrow afternoon review proposal"
"Give the proposal review to hamza tomorrow"
All these work for Friday 3:30 PM:
"Friday afternoon" (defaults to 2:00 PM)
"Friday 3:30pm"
"Friday 1530"
"Friday at 3:30"
"this Friday afternoon"
"next Friday 1530"

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Smart Features

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🤖 Automatic Intelligence

Date Detection

  • “Friday 1530” → Auto-detects next Friday
  • “Monday morning” → Next Monday at 9 AM
  • “this weekend” → Saturday at 2 PM
  • “next week” → Next Monday at 2 PM

Time Defaults

  • “morning” → 9:00 AM
  • “afternoon” → 2:00 PM
  • “evening” → 6:00 PM
  • “night/tonight” → 8:00 PM
  • No time → 2:00 PM (afternoon)

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🔗 Context Understanding

Smart context examples:

You: "Meeting with client Friday 1530"
Bot: ✅ Client meeting scheduled for Friday at 3:30 PM [Task #20]

You: "Prepare for that meeting Thursday evening"  
Bot: ✅ Meeting preparation scheduled for Thursday at 6:00 PM [Task #21]
→ Bot understands "that meeting" refers to the client meeting

You: "Hamza should join the client meeting too"
Bot: ✅ Task assigned to Hamza: Client meeting - Friday at 3:30 PM [Task #22]
→ Bot knows which meeting you mean

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Team Communication Flow

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📱 What Happens When You Assign Tasks

1

You Create Assignment

“Sarah should prepare the presentation Friday morning”
2

Sarah Gets WhatsApp Notification

📋 New task assigned to you: Prepare the presentation - Friday at 9:00 AM [#23] From: [Your name]
3

Sarah Can Respond

Sarah: “Got it! Should I include the Q3 numbers?” (Bot forwards question to you)
4

Completion Notification

Sarah: “done 23” You get: ”✅ Sarah completed: Prepare the presentation”

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Command Reference

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📋 Essential Patterns

Create Personal Tasks

"[task] [when]"
"Remind me to [task] [when]"
"I need to [task] [when]"
"[when] [task]"

Assign to Team

"[person] should [task] [when]"  
"[person] [when] [task]"
"Can [person] [task] [when]?"
"[person] needs to [task] [when]"

Group Assignments

"#[team] should [task] [when]"
"#[team] [when] [task]"  
"[Team] needs to [task] [when]"

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⏰ Time Reference Examples

  • Morning: 9:00 AM
  • Afternoon: 2:00 PM
  • Evening: 6:00 PM
  • Tonight: 8:00 PM
  • Noon: 12:00 PM
  • Midnight: 12:00 AM
  • Today: Current date
  • Tomorrow: Next day
  • This weekend: Saturday
  • Next week: Next Monday
  • Friday: Next Friday
  • In 3 days: Date + 3 days
  • 1530: 3:30 PM (24-hour)
  • 3pm: 3:00 PM
  • 3:30: 3:30 PM
  • Friday 1530: Friday at 3:30 PM
  • Monday 0900: Monday at 9:00 AM

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Getting Started Tips

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🎯 Master the Basics First

1

Start with Personal Tasks

Try: “Remind me to call dentist tomorrow morning” Learn: Natural conversation + time reference
2

Practice Time Variations

Try: “Meeting Friday 1530” and “Call mom tonight” Learn: Different time format options
3

Add Team Members

Set up team members in dashboard, get their slugs
4

Try Team Assignments

Try: “John should review this Friday afternoon” Learn: Natural team assignments

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💡 Pro Tips

Be Conversational

✅ “Hamza should call the client tomorrow”
✅ “I need to finish this report tonight”
✅ “Marketing team review Friday morning”
❌ Don’t overthink the syntax

Include Time References

✅ “Call mom tomorrow evening”
✅ “Meeting Friday 1530”
⚠️ “Call mom tomorrow” (defaults to 2 PM)
❌ “Call mom someday” (too vague)

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Ready to Start Chatting?

Personal Tasks

Learn natural personal task creation with extensive examples

Team Assignments

Master team assignments using conversational language

List Commands

Explore all ways to check and manage your tasks

Real Examples

See dozens of real conversation examples and workflows
The WhatsEngine Way: Talk naturally, include when you want it done (morning, 3pm, Friday 1530, etc.), and let WhatsEngine handle the smart scheduling. No rigid syntax to memorize - just helpful conversation.